This privacy policy sets out how Children & the Arts uses and protects any information that you give Children & the Arts when you use this website. Children & the Arts is committed to ensuring that your privacy is protected. Should we ask you to provide certain information by which you can be identified when using this website, then you can be assured that it will only be used in accordance with this privacy statement.

Children & the Arts may change this policy from time to time by updating this page. You should check this page from time to time to ensure that you are happy with any changes.

For the purpose of the Data Protection Act 1998, the data controller is Children & the Arts, Oxford House, Derbyshire Street, London E2 6HG. The information you provide will be held in accordance with the Data Protection Act and may be used by Children & the Arts and its agents to supply the services which you have requested. 

What we collect

We may collect the following information:

  • name and job title
  • contact information including email address
  • demographic information such as postcode, preferences and interests
  • other information relevant to specific Children & the Arts projects or initiatives

What we do with the information we gather

We require this information to understand your needs and provide you with a better service, and in particular for the following reasons:

  • internal record keeping
  • we may use the information to improve our programmes, services and activities
  • we may periodically send promotional emails about new initiatives, projects, activities or events or other information which we think you may find interesting using the email address which you have provided if you have requested these
  • from time to time, we may also use your information to contact you for research purposes. We may contact you by email, phone, fax or post. We may use the information to customise the website according to your interests.

Profiling: making our work more unique to you

  • We want to improve how we talk to you and the information we provide to you. To do this we sometimes use profiling and screening methods so that we can better understand our supporters, your preferences and needs to provide a better experience for you.
  • We may carry out targeted fundraising activities using profiling techniques based on the information that we hold about you or general information about you that is publicly available. 
  • This information can be appended to the information that you have provided which allows us to use our resources more effectively by better understanding the background of our supporters and making appropriate requests based on what may interest them and their capacity to give.

You can of course opt out of this activity at any time. To do this, email ‘[email protected]’ with the subject line ‘Please stop analysis of my data’ or by contacting our Development team at Children & the Arts; Oxford House, Derbyshire Street, London E2 6HG, or by phone on 020 3326 2230.

Where we store your personal data

The data that we collect from you may be transferred to, and stored at, a destination outside the European Economic Area ("EEA"). It may also be processed by staff operating outside the EEA who work for us or for one of our suppliers. Such staff may be engaged in, among other things, the fulfilment of your order, the processing of your payment details and the provision of support services. By submitting your personal data, you agree to this transfer, storing or processing. We will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this privacy policy.

All information you provide to us is stored on our secure servers. Any payment transactions will be encrypted. Where we have given you (or where you have chosen) a password which enables you to access certain parts of our site, you are responsible for keeping this password confidential. We ask you not to share a password with anyone.

Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our site; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.

Security

We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online.

Take pArt Challenge

Children & the Arts runs the website www.takepartchallenge.com. We will collect information that you provide by filling in forms on our site at www.takepartchallenge.com (our “Website”). This includes information provided when ordering from us or completing our enquiry form. This typically includes your name, email address, and contact telephone number. We may also ask you for information when you report a problem with our site If you contact us, we may keep a record of that correspondence. Details of your visits to our site including, but not limited to, web server statistics, traffic data, location data and details of the web pages and resources that you access. We will hold an entrant’s personal data for a reasonable period of time to enable it to send that entrant any prize they have won and to verify that these Rules have been complied with, and for accounting purposes. We will not pass on your details to any third party companies.

When you register with us, you are stating that you are over 18 years of age or are a minor acting with parental consent. You agree that any information you provide to us about yourself upon registration or at any time is true.  For applications for children 13 or under, if a parent or guardian becomes aware that his or her child has provided us with information without their consent, he or she should contact us. We will delete such information from our files within a reasonable time.

Links to other websites

Our website may contain links to other websites of interest. However, you should note that we do not have any control over those other websites. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.

Controlling your personal information

We will not sell, distribute or lease your personal information to third parties unless we have your permission or are required by law to do so. We may use your personal information to send you promotional information about third parties which we think you may find interesting if you tell us that you wish this to happen. You may request details of personal information which we hold about you under the Data Protection Act 1998. A small fee will be payable. If you would like a copy of the information held on you please write to the address shown on our contact page. If you believe that any information we are holding on you is incorrect or incomplete, please write to or email us as soon as possible, at the above address (or at [email protected]). We will promptly correct any information found to be incorrect.

Your rights

Our site may, from time to time, contain links to and from the websites of our partner networks, advertisers and affiliates. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to these websites.

Access to information

The Data Protection Act gives you the right to access information held about you. Your right of access can be exercised in accordance with the Act. Any access request may be subject to a fee of £10 to meet our costs in providing you with details of the information we hold about you.

Contact us

Questions, comments and requests regarding this privacy policy are welcomed and should be addressed to us by email or by writing to us at the address given above.